Each office has its own documents and it is essential that you protect your corporate information by feeding all used paper to a shredder.
If you are looking for an outstanding shredder to dispose of your documents in an efficient and secure manner. Look no further than FlexiQ Systems. Boasting some of the best office machines, we provide a full suite of business solutions and office accessories.
Our shredder collection is extensive. We carry machines from Rexel, Fellowes, Ideal and Kobra.
Furthermore, we strive to make your shopping experience as convenient and hassle-free as possible. On our website, you can enjoy easy reordering, concierge purchasing and customised solutions.
Make the smarter choice for your organisation and speak to the team at FlexiQ Systems today. With an extensive range of units for businesses of every size, we’re here to help you.
Welcome and thank you for taking the time to read our shredder buyers guide.
Purchasing shredders can seem like a daunting task when you consider the sheet volume of options available. There are scores of manufacturers, all with dozens of options. Then, each product comes with any number of possible configurations enough to give anyone a headache just thinking about it.
To start our journey, we will first consider the question, "What exactly are shredders good for anyway?"
The short answer to the question above is security. Having a shredder in your office or home will allow you to destroy documents, expired credit-cards, labels attached to delivery boxes or parcels and in some cases CDs or DVDs that are no longer of use or contain sensitive data.
Shredders are designed to make it difficult or impractical to reassemble a document once it's been shredded. Items like CDs or DVDs would most certainly be impossible to reconstruct while special care needs to be taken when shredding credit-cards. If they are fed lengthwise into the shredder and the shredder has a Strip-Cut mechanism (cuts the paper into long strips), then its possible, under the right circumstances, for the 16 digit number on the card to be partially preserved.
This leads us to the next stop on our journey, the types of shredders available.
Cuts the paper into strips. This is, by its nature, the least secure method. Documents are easily reassembled.
Cuts the paper into little bits. Security-wise it's good but with enough time and resources, the document could be reassembled.
Turns the paper into confetti. This method makes it impractical to reassemble shredded documents.
Our journey will now twist and turn before we reach our final destination.
"The type of shredded is the most important factor in determining what shredder to buy, but shred speed can also be important. If you have a large volume of paper to shred, it can be time consuming with a low shred speed. The speed of the shredder you should purchase depends on whether you're using the shredder at home or at an office. If you're just using your shredder to shred paper at home, a home shredder should meet your needs. Typically, home shredders shred 5 to 12 sheets of paper in 2 to 8 minutes. If you shred paper frequently, you may want a higher shredder speed. If you have a home office, for example, a home office shredder may work for you. These types of shredders usually shred 10 to 18 sheets of paper in 7 to 30 minutes. If you're buying a shredder for a large office, you'll want a very high shredding speed. Go for a heavy duty shredder. These can shred for 45 minutes continually. During this time, 13 to 38 pieces of paper can be shredded."
"Select a shredder rated for the amount of daily usage you think you'll need. This often depends on whether the shredder will be located in a home or in an office setting. Avoid purchasing a shredder that is not powerful enough to meet your daily needs. To determine usage, figure out how many people will use the shredder and how often they will shred paper. Personal shredders are designed for 1 person. Small office shredders are for 1-5 daily users. For larger offices, a general office shredder can support 6-10 people. For 10 or more users, choose a commercial shredder."
Multiple page capacity
"Find out how many sheets a shredder can handle at once. A 5 sheet model may be less costly. If you shred more than the occasional page, you will have to feed a few sheets at a time. Without a multiple page capacity, you may have to unjam the shredder a lot. It's a good idea to choose a shredder with a slightly higher shred capacity than you'll reasonably use. This can cut down on paper jams and other issues. Some commercial shredders will allow you to shred as many as 30 sheets of paper at a time. Most personal shredders only allow a few sheets at a time. Inquire about the shredder's run time. If you collect your documents and shred them in bulk, you will need a shredder that can run for a longer period of time. A run cycle can range from around 2 minutes to around 40 minutes."
"Whether you are feeding one or many documents into the shredder, there is the potential for a paper jam. Anti-jam features help to limit this problem and reduce unnecessary frustration. It may be particularly important to go for a shredder with anti-jam technology if you shred a lot of paper. The more paper you're shredding, the more likely your shredder is to jam. Some shredders claim to be 100% jam proof. While it's unlikely any shredder will never jam, jam proof shredders may significantly cut down on jam time."
Energy saving features
"In the long run, energy saving features could save you money in utility expenses. If you do not plan to use the shredder often, this may not be an important factor. However, if you're shredding documents every day, look into energy saving technology. About 80% of a shredder's energy consumption comes from shredding papers, so you can rack up your energy bill fast if you use your shredder frequently. Some shredders claim to reduce energy consumption by up to 70%. Others claim to be 100% energy effective. For the best savings, look for a shredder that promises to maximise energy savings 100% of the time, whether it's being used or not."
"Some shredders have sensors that stop the shredder if hands or other items come too close to the opening. Safety features are important if you have children or animals. Ideally, a shredder should have an automatic shutoff feature. If fingers get too close to a shredder's blades, it should shut off."
"Some shredders have a feature that reduces noise by 10 decibels. If you live in an apartment, your neighbours may get annoyed if you have a shredder that's constantly running. Shredders that make a lot of noise can also be irritating for you. Look for paper shredders that promise a quieter job. You may also want to read reviews by other users, specifically looking for reviews that discuss a shredder's noise level."
Waste bin capacity
"The bin capacity is also important. It's a good idea to get a shredder with a pull out bin, they're much easier to remove and empty and this can help reduce paper jams."
"Certain shredders are designed to shred credit cards, paper clips, and many other items."
"The longer the warranty, the better. Although most warranties are for one year, you may find a longer warranty. The warranty will generally cover the mechanical part of the shredder in the event your shredder breaks down prematurely."
Run-time is very important and should be high on your list of requirements when selecting an appropriate shredder. Matching a short run-time shredder with long shredding runs will cause a lot of frustration and wasted time. Run-time simply refers to the period of time for which the shredder will operate continuously before shutting down. This happens automatically when the shredder becomes to hot and is a common occurrence with smaller shredders. The shredder will only come back to live after it's cooled down again.
And with that we've reached the end of our journey together. We hope that this guide will assist you in selecting a shredder worthy of every bit of shredding that might come your way.
Rexel Momentum. Performance at its peak. Up to 4 hours continuous run time with Rexel Momentum shredding range. Up to P5 HighestLevel security with increased bin capacity. ANTI-JAM Anti-jam technology automatically stops and reverses when too much paper is inserted. Simple and intuitive touch controls for easy operation.
Identity fraud can effect anybody - from a personal and business perspective.
The Protection of Personal Information Act (POPI) enforces the secure disposal of personal information, making how you store and destroy your information an important part of your business. Organisations will have a responsibility to take reasonable security measures to ensure the destruction of all personal information or face penalties of up to R10 million.
Choosing the right shredder
We have made selecting the right model easy, according to run time, where the shredder will be used and security level. Consider the following when selecting the most appropriate shredder for your needs:
Usage where and how offen often will the shredder be used?
Designed for multiple users and shared workspaces, such as printing / copy areas and open plan offices
Number of users: 5 or more.
Run Time: 60 Mins to Continuous
Small Office & Home Shredders
Designed for 1 to 5 users at the deskside or in the small office.
Number of users: 1 to 5
Run Time: Up to 45 minutes
Usage: Medium / Heavy
Home Personal Shredders
Designed for individual users in the office or home environment
Number of users: 1
Run Time: Up to 8 minutes
Usage: Light / Medium
What level of security is required?
Super Micro-Cut Shredders
P6 = For high level security requirements e.g. government
P5 = For high confidential documents. Virtually impossible to assemble and read.
P4 = For confidential documents. Difficult to assemble and read.
P3 = For confidential documents. Difficult to assemble and read.
Office and Business Shredders
Office commercial grade shredders are ideal for large office environments with multiple users, feature continuous run times for non-stop shredding and are engineered for heavy use.
Identity theft is now a costing the South African economy R1 billion every year, with this figure increasing each year. One of the most important safeguards an individual or business owner can get against identity theft is a top of the range paper shredder. It is not enough to just tear up important bills and throw them in the trash anymore, as there are many people who make a living going through bins to find bank account numbers, credit cards numbers and other vital personal important.
The only sure way to protect yourself from a criminal stealing your information and ruining your credit rating is to purchase a high quality paper shredder, that has the ability to keep all of your personal data private. The cost of a paper shredder is very low when compared to the feeling of security knowing that all your information is safe and secure.
Paper shredders are an extremely simple and quick way to destroy sensitive information, with it only taking a few minutes to shred dozens of highly sensitive documents. Business owners will be able to safety dispose of client information that may be commercially sensitive and if it was released could cause damage to your reputation.
Individuals will also see great benefits from buying a quality shredder, as they can shred a range of household bills, from electricity to credit cards bills. There is no better way to ensure that your financial details are protected than a top paper shredder.
It can cost a very large amount of both time and money to get your identity back after it has been stolen, with the experience being very stressful for anybody. It can even take a long time for a victim of identify theft to know they have been targeted. An investment in a shredder will be very worthwhile to those who want to defend themselves against thefts and criminals.